5 Processes to Automate Right Now

Posted by Annabelle Willis on Apr 19, 2018 1:28:49 PM

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Considering we conduct almost all of our personal transactions via digital devices, it seems peculiar to come to work and deal with so much paper. However, every day we meet with businesses that are facing this exact challenge. Not only are paper processes expensive for our patience, but for our pockets and productivity too.

The U.S. Environmental Protection Agency reports that even these days, excessive paper consumption is an issue plaguing offices around the world:

  • 45% of the paper printed in offices ends up trashed by the end of the day.

  • In the US, companies spend more than $120 billion a year on printed forms, most of which outdate themselves within three months’ time.

  • More than 70% of today’s businesses would fail within three weeks if they suffered a catastrophic loss of paper-based records due to fire or flood.

For the wellbeing of your business (and the environment), it’s time to say goodbye to paper.

Fortunately, your intranet could offer an effective alternative to paper-based forms and processes. A strong intranet solution should make it easy to set up forms and workflow in minutes without the help of IT staff.

Here are five processes you could shift online with GreenOrbit (formerly Intranet DASHBOARD) today:

Vacation Request/ Annual Leave

This is one of the easiest and fastest processes to digitize, and a great first step to digital transformation. Traditionally, this process would require printing, signing and sending paper for both the employee and employer. Using Online Forms, staff can swiftly submit leave requests in seconds. Set up the form to go to the relevant manager/s for approval and once accepted or declined, the submitter will be automatically notified.

Incident Report

As much as we try to avoid them, sometimes incidents happen. Things break, things go missing and unfortunately sometimes people get injured. By lodging an incident report with an Online Form via your company intranet, you can quickly capture important information and instantly push it to the relevant contacts. Not only will this ensure quick, accurate reports- you’ll always have a record of submissions to ensure compliance and peace of mind.

Onboarding

A strong onboarding process is key to engaging new employees from the get go. In fact, O.C. Tanner research shows that 69% of employees are more likely to stay with the company for at least 3 years after a great onboarding experience.

We worked with iconic retailer Lowes to digitally transform a plethora of business processes, including onboarding. Prior to GreenOrbit, new staff were supplied with a physical, overflowing folder of paper work that they had to read and learn. This made it difficult to track compliance and to identify employees’ comprehension and understanding.

Their new intranet has enabled a complete digitization of the onboarding process, replacing the bulky ‘onboarding folder’ with an online training module and questionnaire using Online Forms, Workflow and Notifications. Now, head office can track who has or hasn’t completed training, plus monitor staff understanding of the material. In the long run, this will empower new staff to provide a higher level of operational and customer service.

Staff Training

Meaningful education within an organization is key to engaging and empowering people to do their best work. While face-to-face learning will always have its place, it isn’t always easy (or affordable) to coordinate.  Online training offers a great alternative, allowing staff to complete training when and where it’s most convenient. 

Supply Orders

Whether you work in an office, a hospital or a factory- you need supplies to do your job. Create an online form to allow staff to request materials quickly, so they have more time for the stuff that matters. Set up a monthly reminder to departments to submit supply orders so they’re never caught out without the tools they need.

By moving these five processes online, you’ll be well on your way to reducing your paper consumption, gaining productivity and some serious intranet ROI.

Financial services organization Vic Super estimate they’ve cut paper use by 30% companywide and saved their HR team more than 10 hours a week- that’s 520 hours a year that can now be focused on more strategic objectives. 

Book a demo with one our intranet specialists today to see how you can automate processes and get your organization where it needs to go.

 

Topics: challenges, digital transformation, digital workplace, education, intranet, intranet dashboard, INTRANET INSIGHT, processes, workflow

Is Your Business In Digital Denial?

Posted by Connie Pandos on Oct 14, 2016 3:39:31 PM

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“65 percent of Australian business leaders say their organisation is in denial about the need to digitally transform processes or services, yet 90 percent see digital transformation as important or critical.”

“Digital transformation” is the whole scale change to how you conduct business, touching all facets of your organization– people, product and process. This covers things such as customer experience, production, supply chain, employee HR, process & administration, etc.

It’s not a simple concept.

It can be daunting.

However, it is one that you can no longer ignore.

The first step is to acknowledge that all facets of your operations could improve and capitalize on the opportunities new digital technologies have to offer. The next step is deciding where to begin.

And I don’t mean the simple obvious accessibility and competency stuff like – everyone having access to a computer, or giving all sales staff a laptop, or upgrading your staff to iPhone’s. I am assuming you have done that!

It’s time to bring your business into the digital age.

Every week I am privileged to learn about our client’s businesses. We have companies in all industries and regions that are benefiting from digital transformation – they are transforming at varying paces – some across many parts of their organizations concurrently, while others are still doing only the basics.

You may feel reassured to know that I regularly meet with companies who are still shuffling paper as part of administration and processes.

My friends in Human Resources provide a perfect place to start your digital transformation. By simply shifting transactional HR processes, induction, onboarding, and forms online, HR professionals can liberate their time and your time, and in doing so, deliver efficiencies and cost savings for the business.

While change is frightening for some, the benefits of digital transformation far outweigh any initial fears. Take Audi for example, the introduction of online forms through their intranet has streamlined and reduced the heavy administrative burden on HR, while introducing new efficiencies into their business:

“In terms of the intranet’s role within our company, it’s our HR tool first and
foremost. We have all HR forms, reporting and policies there. All staff know that’s where they need to go to complete HR processes and access key information.”

HR have the power to maintain your workplace, and to transform it!

Redefine the way you work in the new digital era.

It’s not too late.

It’s time to stop being in denial.

Want to know more about how your intranet can support digital transformation? Check out our eBook:

Steps to Building a Great Intranet

 

Topics: digital age, digital denial, digital transformation, digital workplace, hr, intranet dashboard, INTRANET INSIGHT, jetstar, knowledge, management, processes, technology, workflow

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